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The control log can provide you with a complete overview of your audit trail. You can access the control log in two different ways:
You can access the control log by clicking on the control if it is displayed under “Latest activities” on your Dashboard. When clicking on the control, the control log will be available at the bottom of the page.
You can also access the control log by clicking on the specific program under the tab “Your programs” on your Dashboard. Click on the three grey dots under “Controls in this program” and select “View activities”. The control log will be available at the bottom of the page.
“Program” refers to a bundle of controls. You can create as many programs as needed.
You can only create a new program when creating a new control.
To create a program for your controls, click on “Create control” in the menu. Click on “Add to existing program or create a new” under “Add to program”, and select “Create new program”.
When a program is created, you will be the sole user responsible who can view and edit the program. However, access can be granted to other users, enabling them to follow the program on their Dashboard and helping manage the program.
To enter a program, click on the program title on the Dashboard.
In the program, all related controls will be displayed and new controls can be added. From the program, you can manage the controls by clicking on the control title.
Manage the program by clicking on the three grey dots in the upper right corner. Likewise, the dots in the individual controls let you manage the controls.
To delete a program, click on the title of your program under “Your programs”. Click on the three grey dots in the upper right corner and select “Delete”. Then click on “Ok” to delete the program.
When deleting your program, you will no longer be able to access the controls within this program. The data related to completed controls will NOT be deleted and can still be used for reporting.
To suspend all controls related to the program, you can change the status of the program from “Active” to “Inactive”. “Inactive” status means that controls with a predefined recurrence will not be sent out.
This action retains the program settings for future use.
To edit your program, click on the title of your program under “Your programs” on your Dashboard. Then click on the three grey dots in the upper right corner and select “Edit”.
To filter your activities, click on the title of your program under “Your programs”. Click on the three grey dots in the upper right corner and select “View activities” to view activities on a program level. Click on the three grey dots next to the specific controls and select “View activities” to see activities on a control level.
Click “Adjust view” to filter on all available columns in the list, i.e. control name, responsible, reviewer, status etc. The results can then be exported as a CSV file. This can be very useful when control results for audit is needed on specific controls, or if you want a status on a specific control.
There are three types of access rights, “Sender”, “Edit/Read” and “View”. A user will never be able to view more than what is within the type of access.
To manage the program access rights, click on the title of your program under “Your programs”. Click on the three grey dots in the upper right corner and select “Edit”. Then go to “Users with access to this program”.
Access is granted from program level. You can grant access individually on all programs, thereby securing that only relevant users are granted access to view completed controls within the program.
All controls sent from Impero will be provided with the name of the sender responsible for the program. This can be an individual user like the Head of Finance. You may also choose to create a user representing a department, for instance “Group Finance “. The sender will not gain any access to the program.
All users assigned with “Edit/Read” access will be able to manage the program. This means creating, editing, and deleting controls within the program, managing the program access rights, and viewing history of controls completed within the program.
Users with “View” access will be able to monitor the program in their Dashboard. A “View” access also grants the user access to review all history of the controls completed within the program. Furthermore, “View” access is needed when using data from the program within a report.
To view activities for your programs, click on the title of your program under “Your programs”. Then click on the three grey dots in the upper right corner and select “View activities”.
You can see the activities for all your controls within that program. You can choose to “Send reminder”, “Archive”, “Reopen” or “Reassign”.
The activity list will by default display “Active”. Click “Adjust view” and select “Archive” to see you archived controls.
You can search the activity list by typing in different search criteria in the search field. You can also select/deselect all by clicking the checkbox in the upper left corner next to “Control”.